Facilities are physical locations (offices, warehouses, shops, branches) with GPS coordinates for inventory management, personnel location tracking, and geofencing integration with time clock.

Purpose of Facilities:

• Inventory Management: Store materials and equipment at specific locations
• GPS Geofencing: Track time clock compliance with location verification
• Personnel Assignment: Assign workers to primary work location
• Multi-Location Operations: Manage multiple offices, branches, or warehouses

Common Facility Examples:

• Main Office: Corporate headquarters location
• Warehouse DC: Distribution center with inventory
• Shop - Fabrication: Shop facility for fabrication work
• Branch Office - Atlanta: Regional office location

Facilities are created through the Locations menu in Settings and can include GPS coordinates for geofencing.

1. Click Gear Icon (Settings) in upper right
2. Select Locations from menu
3. Click Add Facility button
4. Enter Facility Name (e.g., "Main Office - Chicago")
5. Enter Address (enables GPS coordinates)
6. System automatically geocodes address for GPS integration
7. Create Bins/Locations within facility for inventory organization
8. Click Save

Facilities with GPS addresses enable location-based compliance reporting for time clock punches, helping verify workers are at expected locations.

GPS Geofencing Workflow:

1. Facility created with complete address (GPS coordinates generated)
2. Worker punches in/out via TRUE Time app
3. App captures worker's GPS location (if permissions granted)
4. System compares worker location to job site or facility GPS coordinates
5. If outside expected radius, punch is flagged in GPS Compliance Report
6. Supervisor reviews flagged punches during time review process

Important GPS Behaviors:

• Non-Blocking: System does NOT prevent punches from wrong locations
• Optional: Workers can deny GPS permissions and still punch in/out
• Reporting Only: GPS data generates compliance reports for supervisor review
• Flexibility: Allows legitimate off-site punches (office, shop, alternate locations)

Personnel are assigned to facilities through their Personnel records, establishing their primary work location for organizational tracking.

1. Navigate to Personnel module
2. Open the employee's personnel record
3. Click Advanced button to reveal additional fields
4. Locate the Facility dropdown field
5. Select the appropriate facility from dropdown
6. Click Save

Facility Assignment Benefits:

• Identifies worker's primary physical location
• Enables location-based reporting
• Supports multi-branch operations
• Facilitates resource allocation by location

Bins and locations are organizational subdivisions within a facility used for inventory storage and material tracking.

Bins and Locations Purpose:

• Inventory Organization: Track materials by specific storage location
• Warehouse Management: Organize warehouse into zones, aisles, shelves
• Picking Efficiency: Direct workers to exact location for material retrieval
• Cycle Counting: Conduct physical inventory counts by location

Common Bin/Location Examples:

• Warehouse: "Aisle 3 - Shelf B", "Zone A", "Bin 125"
• Shop: "Fab Station 1", "Tool Crib", "Scrap Bin"
• Office: "Storage Room", "Supply Closet"

Facilities and divisions serve different purposes and are used in different contexts within TRUE.

Facility (Physical Location):

• Purpose: Physical location management and inventory storage
• Used For: Inventory management, GPS geofencing, personnel location assignment
• Example: "Main Office - Chicago", "Warehouse DC", "Branch Office - Atlanta"
• Workers assigned to: Facilities as their primary work location

Division (Department/Organizational Unit):

• Purpose: Organizational structure and cost center tracking
• Used For: Time clock overhead tracking, personnel assignment, GL allocation
• Example: "Office Department", "Field Operations", "Pre-Construction"
• Workers punch into: Divisions for non-project overhead time

Facilities can be disabled system-wide through Company Preferences if your organization operates from a single location or doesn't need GPS tracking.

1. Navigate to Settings (Gear icon) → Company Preferences → Miscellaneous section
2. Locate Enable Facilities toggle
3. Uncheck to disable facilities system-wide
4. Click Save

Facilities can be viewed and assigned across almost any module in Jobs and Contracts workflows for location-based categorization.

Common Facility Assignment Locations:

• Personnel Records: Assign employee's primary facility location
• Materials Module: Store inventory at specific facilities
• Equipment Module: Track equipment location by facility
• Jobs Module: Assign facility managing job
• Contracts Module: Track facility responsible for contract
• Time Review: GPS compliance reports by facility
• Inventory Transfers: Transfer materials between facilities

Access to the Facilities module is controlled by a specific module access permission that must be enabled for your user account.

To access Facilities, your administrator must enable the following permission in Users / Access:

The Facilities module uses both a module access permission and security permissions to control what users can do.

Module Access

Security Permissions